Controller of Examinations

Establishment

The Office of the Controller of Examinations was established from the conferment of Autonomy to the institution in the year 1987 as first Autonomous College in Erode district and functions as an independent unit in a separate wing. The Examination Cell is headed by the Chief Controller of Examinations, the Principal, administered by the Controller of Examinations, assisted by the Deputy Controller of Examinations and other staff of the cell. The Examination Cell has been constituted as per the regulations of the University Grants Commission, approved by the Finance Committee and the Governing Body of the college.

Objectives

• Provide curricular flexibility and credit transfer globally by offering Choice Based Credit System.
• Make reforms as and when required to enrich the students for their career development and to cater the needs of industries and institutions.
• Make effective and uniform methodology in assessing the performance of the students ensuring the credibility and transparency
• Make reforms in the Question Paper Pattern, Continuous Internal Assessment, End Semester Examination and Curriculum designing.
• Maintain secrecy and confidentiality in accordance with rules and regulations.
• Publication of results of the end semester examinations with a time frame ie. within 15 days of the last day of the examination.

Vision and Mission

Prepare the students to mould themselves suitable for diversified work culture, cater to national and global needs and to participate in nation building.

Examination Cell

Office Staff

Result Passing Board

The Result Passing Board is constituted as per Bharathiar University Letter No. 2557/C!/87,dated 7th July 1987. The Chairman of the Result Passing Board is the Principal and the members of the Result Passing Board are the Chairman of all the Boards of Studies, a University Nominee and the Controller of Examinations. The result Passing Board passes the results and are published based on the resolutions of the Passing Board within 15 days from the last day of the examinations.

The Results are published in the college website on the same day of the Result passing board.

Discipline Committee

Discipline Committee on Examinations, having Principal as Chairman, Controller of Examinations as non-member Secretary and all heads of the department as members, consider and give punishment to the candidates who have committed malpractice in the examinations.

Calendar For Conduct of Examination

We have a calendar for the conduct of examination with specific deadlines for various activities starting from calling of applications from the candidates to dispatch of statement of marks to the Principal and provisional pass list to the Bharathiar University to which our college is affiliated.

Examination System

Choice Based Credit System

Choice based credit system is offered for both UG and PG candidates. It is aimed that the students will have the option and flexibility in taking up courses of their choice and interest such that enable and ensure them more employable in the most competitive job arena. Each course is associated with a Credit value of 140 credits for all UG courses and MCA course. All other PG courses have 90 credits when they successfully complete the Programme. Semester System with both internal and external evaluation is followed.

Process Integrating IT

The Examination System is fully automated with IT Software.

• Registration of the students with marginal information,
• Preparation of the Scheme of Examinations,
• Question Paper Setting, Timetable, Hall allotment,
• Entry of CIA marks,
• Dummy Numbering,
• Result Processing, Preparation of Mark statement,
• Preparation of Pass Certificate, Consolidated Mark statements etc.,
• Preparation of Provisional list,
• CBCS Processing and Transfer of Data Base of the results for website etc.,

Selection of Question Paper Setters and Examiners

Question Paper Setters and Examiners for valuation are selected by the Controller of Examinations from the Panel, which include vast experienced faculty members from various colleges and universities, being prepared by different Boards of Studies and approved by the the Academic Council.

Pattern of Examination

End Semester Examination Pattern is followed. The Examinations include written, practical and viva voce are conducted by the Chief Superintendent assisted by Additional Chief Superintendent and by both internal and external Hall Superintendents.

Evaluation

The Institution has a well defined performance assessment system of the learning levels of the students. Semester pattern of Examination System with Continuous Internal Assessment (CIA) and End Semester Examination (ESE) followed under Autonomy. The students are evaluated for both CIA and ESE. Internal Assessment on continuous basis is done for 25% for theory and 40% for practical subjects and the remaining being evaluated in the End Semester Examinations. The break-up marks for CIA are Assignments 5 marks, Tests 10 marks and 3 hour Model Examination 10 marks.

The Learning Levels of the students assessed through Continuous Assessment which includes three Internal Tests of one hour duration Two Assignments with sufficient interval of time. Continuous Internal Examination is monitored by the respective Head of the departments The students are informed well in advance the date of the test to be held and the course content in which the test to be carried. After each Internal Test, the faculty advisors personally counsel the students who did not attend the test or did not submit the assignments. Periodical Parents Meetings are conducted every year before the distribution of mark sheets to the students in the department by the faculty head.

External Assessment

Assessment of students for End Semester Examinations made by both Internal and External Examiners at the ratio of 50 %.However the question papers for all courses are set by the External Examiners only. The Examination System in the college has been computerized right from the stage of registration of candidates in the first semester till the publication of results and the issue of consolidated mark statements in the final semester.

For the evaluation of answer scripts detailed scheme of valuation for the question papers is given to the examiners for the purpose of maintaining uniformity in valuation After the evaluation by the examiners, tabulation of marks is also done by the tabulators specifically assigned for this purpose, to eliminate errors if any, in the totaling of marks awarded to the candidates by the examiners.

Practical Examination is conducted with one Internal and one External Examiner.

Classification

Classification of Successful Candidates admitted from 2010 - 2011 and onwards.

1. A candidate who has passed all the Part-III examinations in the first attempt within a period of three years securing O AND O+ with the CGPA 9.0 and above in the aggregate of Part-III shall be declared to have passed degree examination in First class "Exemplary".
2. A candidate who has passed all the Part-III examinations in the first attempt D+ and D ++ with the CGPA 7.5 and above but below 9.0 shall be declared First Class with Distinction.
3. A candidate who has passed all the Part III examinations securing A,A+ and A++ with the CGPA 6.0 and above but below 7.5 shall be declared First Class.
4. A candidate who has passed all the Part III examinations securing B and B+ with the CGPA 5.0 and above but below 6.0 shall be declared Second Class.
5. A candidate who has passed all the Part III examinations securing C and C++ with the CGPA 4.0 and above but below 5.0 shall be declared Third Class.
6. Successful candidates passing the examinations for Part-I or Part-II securing not less than 60% of total marks for concerned part shall be declared to have passed that part in First class.
7. Successful candidates passing the examinations for Part-I or Part-II securing not less than 50% of total marks for concerned part shall be declared to have passed that part in Second class.
8. All other successful candidates shall be declared to have passed the Part-I or Part-II examination in Third Class.

Grading System

The following method is followed to calculate the Conversion of marks to Grade Points and Letter Grade

* applicable to U.G. Programme
** applicable to P.G. Programme

Languages, UES, VBE and NME subjects are not considered for classification of final results for UG courses.

Classification

Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA) are worked out using

• The candidates who have passed in the first appearance and within the prescribed semester of the UG programme (Major, Allied and Elective courses alone) are eligible.

# Applicable to UG Programme / ## Applicable to PG Programme

Malpractice

Candidates involved in Malpractice during the semester examinations should appear before the Discipline Committee on the prescribed date and time announced by the Controller of Examinations.The Discipline Committee will decide the punishment to be given to the candidate.

Supplementary Examinations

Supplementary Examinations for the regular candidates who have FIVE arrear papers in the final semester will be conducted within fifteen days after the publication of results of IV and VI semester examinations of PG and UG courses and the results are published within fifteen days from the last date of the last supplementary examinations which enable the successful candidates to join for higher education or profession by avoiding wastage of one year.

Special Supplementary Examinations

Special Supplementary Examinations for the regular candidates (U.G.) who have arrear papers in the VI Semester and ANY ONE theory paper in the remaining semester, the regular candidates (P.G) who have arrear papers in the IV Semester and ANY ONE theory paper in the remaining semester and M.C.A. candidates who have ONE arrear paper from I To V Semester will be conducted within fifteen days after the publication of results of IV and VI semester examinations of PG and UG courses respectively and the results are published within fifteen days from the last date of the last supplementary examinations which enable the successful candidates to join for higher education or profession by avoiding wastage of one year.

Transparency System

The candidates who desire to obtain Xerox copies of the answer scripts can apply within five working days from the date of the publications of the results.

Retotalling

The candidates can apply for retotalling of answer scripts for theory papers within 10 days from the date of publication of results.

Revaluation

Revaluation system is adopted from 1998 onwards for the students of undergraduate courses. This system has been extended to PG courses from 2010 onwards.

Improvement

UG and PG candidates shall be given a chance to improve their performance in one or more theory papers in the immediate next semester examination. The candidates can also improve their performances in practical in the next / year examination.

Rank Certificate

A candidate who qualifies for the degree passing all the examinations in the first attempt, within the minimum period prescribed for the course of study from the date of admission to the course and secures I or II class shall be a eligible for ranking and such ranking will be confined to 10% of the candidates qualifying for that particular branch of study, subject to a maximum of 10 ranks.

The improved marks will not be taken into consideration for Ranking.

Feedback From Students on Examinations

Academic audit on examinations conducted every year. Student feedback obtained at the end of semester examinations for further improvement of Examination System. The Feedback analyses report is submitted to the statutory authorities for further action.

Audit on Performance of Students

The internal audit committee constituted to scrutinize and verify the entries of the marks secured by the candidates appeared for End Semester Examinations which is to submit the report to the Principal for further action.

The Audit Committee is to make a thorough random check on the entries made in the mark sheets of UG and PG students appeared for the said examination.

The Register number of the candidate, dummy number, marks secured by the candidate in the external examinations in both theory and practical examinations to be verified.

The particulars like Name of the candidate, Register Number, Date of Birth Degree & Branch, Semester, Month & Year of Examinations Subject Code, Title of the Paper, Credits earned, Maximum marks, Marks secured by the candidate, Grade Points, Grades, the Result of the candidates printed in the mark sheets and the Photograph of the candidate to be checked by the Audit Committee before the distribution of the mark statements to the students.

Genuineness of the Statements of Marks Issued to the Successful Candidates

To ensure genuineness of the Mark Statement, Consolidated Mark Statement and Pass Certificate more security features are incorporated and are issued to the successful students in the examinations. This avoids malpractices and mischief while enter in to profession.